More On Workflow

I spent the last two days getting organized for writing. I decided to join the National Novel Writing Month (NaNoWriMo) forum and make use of its word count application. I will be working on a variety of projects, but the ones I am most excited about is a short story I’m tentatively calling the “Oligo Dynamic Effect.” The second project is tentatively called “Earth Ship” and is a saga, likely several novels in length. In addition to this, I’ll be continuing my blogging posts, including the new Vergennes Lion’s Club blog which the club just started and keeping up with my own blogging projects. Then there’s my book of poetry which will continue to be edited and the submissions of poetry to various literary magazines. For all of these projects, my writing goals are quite modest: 500 words a day. I am sure I’ll do far more, but I want to give myself the satisfaction of succeeding at my goals consistently for a while. I’ve usually chafed at arbitrary writing goals like this in the past, feeling a need to resist and defy the disciplined approach. It may not be useful to me to have this goal, but I’d like to see how this impacts my writing practice.

In the last two years, I learned that I had made things hard on myself using MS Word to start a novel. It was unwieldy to use for a variety of reasons. While MS Word is a fabulous work horse for many kinds of writing and publishing, it is unwieldy for novel-writing because it is not made to be a database for a folder or binder of mini-files that include character information, novel outlines, chapter outlines, scene settings, and sample chapters that may or may not end up in a final chapter or the novel altogether, and so on. MS Word cannot intuitively group files and it will not let you move whole scenes around in a linear workflow as you experiment with the sequence of a storyline. There’s no story boarding aspects to the MS Word software, and there’s no handy way to find sets of files via tags, characters, timelines, scenes or any other fashion, except the file titles you would find in your pc file explorer without waiting for both the pc file explorer and the Word software to boot up. You can’t view the contents of groups of files together without changing the size of each text field and arranging them on the screen. Only one is viewable at a time unless you’ve got more than one monitor. Even then, only one file may be edited at a time, which means that if you change a name, a date, a scene (or whatever) in one file, you’ve got to open every single file in the book project, one after another, and change all that information by hand. Oy! With MS Word, only those files most recently accessed are left handy after booting the software up. As I said, you can write an essay, keep a great bibliography or works cited and you can make a newsletter and resume, but when making a multi chapter book or a multi book story it is nightmarish to organize. I know that lots of famous writers do their all their novel-writing very well with MS Word. I certainly did a fine job with making a book of poetry with it, but I want something more intuitive for novel-writing, because contending with all these issues causes too much fiddling and not enough producing and that certainly distracts creative flow significantly.

I would love to use Final Draft, a very popular novel writing software. I understand it’s the most intuitive for the functionality I outlined above, and its certainly highly recommended by my writing buddies. Only thing is, it’s a bit out of my reach financially just now. Even with my Amazon Prime discount, it’s still $129 (which is certainly a steal!). Final Draft is on my wish list, but I won’t be getting it this year.

Last year, I bought a copy of Scrivener, which is in easy financial reach at just $40. Scrivener has all those features I want that MS Word doesn’t have. It seems to quite complex though, so I have to study its use. That’s always a bummer, because I can’t just dive into writing that easily. In any case, I’ll be testing Scrivener in the coming weeks to find out whether it suits me. If not, another possibility I will investigate is Celtx, an online writing studio suited to writing novels, screenplays and plays. From what I can tell, it is most suitable for plays and screen plays and for collaborative writing online. It is available for less than $8 a month.

Regardless, I will go back to MS Word for editing text after I’ve compiled the story and got it in the final phases. It has the best editing software of anything I’ve found to date and I’ve already paid for it.

My other new tool is Evernote. I love so much about it. What I don’t love is that its nosey, taking many authorizations which gets it into sensitive files and utilities in my devices. I have resisted using it for years. I researched and tested dozens of apps for note taking on the go with my phone. Most of the time, I think they are suitable just for grocery lists and keeping track of the latest movies I want to watch and games I’d like to get.

Recently, I decided to check it out again. I found it does just what I need. I want an app that will insert my spontaneous thoughts easily into a workflow when I wake up in the night. I want to pick up my phone, open the app and just start typing. I want to be able to then easily transfer that information into my Scrivener workflow. I have tried Google Keep, Colornote and some other note apps. They just don’t do what I want with organization/sharing. While Evernote has many downfalls in terms of security, its saving grace is that I can lock the app from my phone. I have adopted it reluctantly, but I am loving how easy it is to use.

Dropbox is another service that has faulty security. I once put a file on it with some security codes. It got hacked. The same happened with Google Drive, so Google’s increased security is no proof against hacking. Thankfully, I never put the most crucial codes on a cloud and it was easy to change the insignificant ones, but it was frustrating to note that I can’t trust my files with Dropbox or Google Drive if they are sensitive.

What decided me to do my writing backups with Dropbox over Google Drive or another cloud application is that Google Drive has issues with frequently edited files. Slow, but sure, errors crept in and instead of keeping my local file the dominant file (which is being edited), it kept a mish-mash of my edited local file and some previous online backup version from earlier in the editing process. I wasted a great deal of time reediting things and making my advisor annoyed that I hadn’t done my editing job before submitting to her. Gah! What a pain in the neck that was with my senior project‼

Nope, not doing that again! Google Drive is perfect for files that aren’t updated frequently or for those files for which you used Google Docs to compose and edit. This is really too bad, because not everyone likes the Docs software. I want Word + a cloud and that’s it usually. I suppose I’ll have to do something more secure when I’m famous enough to warrant hacking to steal stories, but until then, Dropbox is conveniently available across devices and easy to use. More importantly, my local file is the dominant file. When a back up posts to, that new version is the only version. That means it is not at all something you can use to track changes! If I want that utility, I have to use some local method for back ups. If I don’t care about tracking changes, I need only save a Scrivener or other file-type into folders made in the Dropbox “binder” which Dropbox is instructed to sync. Backups are automatically taken care of whenever my laptop has internet access. Using this method, I generally use “save as” to track changes. I can always clean out versions I don’t want later.

Using these new apps and software with other applications which I shared about earlier is working great. Just one last thing to note. I have begun using the inside cover of my hand-written journals to note what’s of significant interest within its pages. That helps me find things in hundreds of pages of journaling. I am also using post-it notes to bookmark important pages. That’s just as helpful for my retreat journals and dream journals, as it is for my writing journals. I am even using post-it notes on my books of poetry and writing craft books to notate inspiring thoughts— both mine and the authors’.

Years ago, when I first started writing I had no organization at all and didn’t want any. I just grabbed a journal and wrote. Then I made a single file on a pc with my story. Invariably, I wouldn’t be able to find something when I wanted to refresh my memory or pick up where I left off. I would frustrate myself and stifle my creative ideas. A few times, entire files and journals, even entire books were lost.

Post college and post poetry chapbook, I feel ready to try writing fiction again. I am trying to make it all as easy as possible. I hope this helps me finish projects of great length. I’ve yet to do that. I have dozens of fledgling sagas that haven’t seen the light of day. They languish in a desk drawer and in a badly labeled folder on my pc. Hopefully I won’t find this time and effort has been wasted. Wish me luck!

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